Integrate Employee Scheduling Software with QuickBooks to Save Hours of Work Each Week

There’s a funny thing about small business. You have to pay your employees and then get paid by your clients in order to be successful and stay afloat (who knew, right?). To do so, this requires generating invoices for clients and creating paychecks for employees on a weekly or biweekly basis.

This process can be tedious, repetitive and never-ending. However, we’ve come a long way from the pre-computer dinosaur ages (which really weren’t that long ago). The majority of small business owners use bookkeeping software, such as QuickBooks, to accomplish this arduous task. While this is a better alternative than pen and paper (or stone tablets), QuickBooks still relies on manual data entry, and that’s no fun. Manually generating up to 70 invoices and 50 paychecks requires a major time investment. Plus, this task has a high risk for human error.
To avoid PEBCAK (the highly sophisticated tech diagnosis, “Problem Existing Between Chair And Computer”), select an employee scheduling software that integrates with a bookkeeping software which allows for full automation of this less-than-favorable task.

TimeCurve Scheduler integrates with QuickBooks to save valuable time and money. The TimeCurve QuickBooks Utility software installs on any Windows PC computer and syncs data between QuickBooks and the user’s online TimeCurve account. This feature enables users to quickly export clients and employees from QuickBooks into their account. It also can import invoices for clients and timesheets for employees into QuickBooks from TimeCurve.

Small business owners or scheduling managers spend a bulk of their time creating invoices and managing payroll. By integrating scheduling and payroll software, these processes are merged, saving an average of 5 to 30 hours of labor per week/month/pay period or more.

This feature is ideal for businesses that have many employees with varying schedules and shifts, such as home health agencies, grocery stores or pet sitting operations. The natural chaos involved in scheduling for these businesses is headache-inducing on its own, but manually tracking timesheets, hours and client payments is the recipe for a perfect storm. When TimeCurve and QuickBooks functionalities are merged, the risk for human error is reduced and time is freed to focus on other business objectives.

This feature is a win-win and TimeCurve Scheduler is one of the few employee scheduling software platforms to offer this highly useful feature. To learn more, schedule a demo or a free 30-day trial as early as today.


Learn How Easy Employee Scheduling Can Be

For many companies shift work is an important part of their operations, and plays a big part in how the staff view the company. Planning shifts to make sure no-one is too heavily loaded may not always be easy. Fortunately, employee scheduling software is available to make this job a cinch.

Good planning is essential to make sure all shifts are properly staffed. At the same time, you need to balance the work load properly, as the work load can vary substantially between different shifts. Certain shifts may be particularly demanding, and you need to make sure no one is being expected to carry an unfair load.

It is also important that legal requirements are met, with no-one exceeding the legally permitted maximum hours worked. If anything should go wrong, anything of this nature would provide clear evidence of negligence. It would be difficult to show that infringements of the rules did not play a part in any accidents or other incidents.

You need to me able to handle unexpected changes quickly, as when someone is sick. You will then have to move several workers around to achieve a balanced result. Ideally, planned vacation time or special requests should simply slot in, with no extra effort being required in an attempt to satisfy everyone.

Previously this was quite a juggling act, with so many factors involved that it becomes hard to remember everything. With the advent of easy-to-use, computerized systems, it is not necessary to lose any sleep over this nightmarish problem: computers can easily keep track of more considerations than the average human. Any adjustments can be made in a jiffy, with perfect results.

Good schedules Improve productivity and morale, because people are not tired and stressed out. You will also be in the clear legally, and can face any possible investigations without any qualms. Good employee scheduling software also has many other benefits, such as helping to reduce the number of accidents and improving customer relations.

Discover the benefits of using employee scheduling software to enhance your business by visiting our web pages right now. For detailed information on program features and pricing or to access our FAQs, click the links at today.

Employee Scheduling Software Helps Your Company Go Paperless

Eliminating paper waste from your office is the easiest way to go green at work. Fortunately, employee scheduling software is a quick and easy way to reduce paper use, as well as streamline your office processes. It’s a win for your business and a win for the environment! Here are four ways going paperless can benefit your business:

1. Stay organized.
In a paperless office, there’s less mess. The stack of old schedules, timesheets and payroll forms will instantly vanish when your company switches to an electronic employee scheduling system. Everything is digital, so there’s no need maintain paper records.

2. Increased productivity and efficiency.
Paper slows us down, which is a problem because time is money! Not only can an employee scheduling software system help you stay organized by maintaining digital files instead of paper, the platform automates routine scheduling and billing. Say goodbye to writing handwritten schedules and the never-ending payroll cycle.

3. Improve security.
A filing cabinet may be fireproof and lockable, but its security doesn’t compare to a secure cloud-based system. TimeCurve Software features automatic data backups, secured transactions and encrypted passwords for maximum safety.

4. Less room for errors.
With paper, it’s easy to misplace an important form or misread sloppy handwriting. Plus, with the advanced security features, data is continually backed up, so you don’t have to worry about files accidentally ending up in the trash.

5. Less maintenance.
When relying on paper and hard copies, there are a million things to maintain and fix: broken printers, empty ink cartridges, bum copy machines, refill the paper. It’s an endless cycle. With an employee scheduling system, everything you need is in one place—the computer. Plus, as a cloud-based system, the scheduling system is accessible on any computer with an internet connection, so there’s no need to install software on another computer.

6. Environmentally friendly.
Relying on a cloud-based employee scheduling system is a smart business move, but as an added bonus, it helps to reduce your carbon footprint. With less paper, you’re creating less waste that in turn burdens the earth, as well as your business.

Learn more about TimeCurve Employee Scheduling Software

Affordable Employee Scheduling Software Helps Your Business

Employee scheduling software can automate the schedule making process and allow businesses to make better use of their staff. Organizing your employees can be a difficult undertaking. Resources and applications that will ensure superior results are had may not be an asset that you can afford to be without.

Many smaller businesses may lack the resources needed to create a balanced and effective working schedule without investing plenty of time and effort. Programs that will speed up the process could be a source of much needed assistance. Freeing your staff to concentrate on more pressing concerns will allow them to work more efficiently.

Having a quicker and easier way to create a schedule is not the only benefit that may be found. The best resources can allow you to share information with your staff and handle last minute changes with far greater ease. Investing in an application that will automate the process is an important undertaking with a lot to offer.

With plenty of options and programs to choose from, cost should be a factor in making your choice. Investing in resources that require additional expense can reduce the value of your purchase and place strain on your finances. Getting the best deal on any programs may require you to conduct a little bit of research.

Assessing differing applications and comparing what each has to offer will require you to seek out information on a range of options. Online research can often be completed quickly and easily, offering the perfect place to start. Even a few moments with your computer could be all that is needed to locate a better deal.

Overlooking the benefits that employee scheduling software has to offer could be quite the misstep. Automating the process and ensuring that your staff is being utilized more efficiently can make a big difference in your daily operations. Investing in programs that are better suited to your needs could provide you with a superior resource.

Find out how employee scheduling software can help streamline your operations by touring our website today. To know more about the costs of this program, its features and its benefits, use the links at right now.

Choosing the Right Employee Scheduling Software for Your Business

Employee scheduling software is not one size fits all. Since scheduling needs vary greatly by industry, scheduling software will vary, as well. Before selecting a scheduling solution, it’s important to consider the needs of your business against the features of the specific scheduling software.

Static Scheduling vs. Dynamic

First, and perhaps most importantly, consider whether your business operates on static scheduling or dynamic scheduling. Static scheduling, often called shift-based scheduling, applies to businesses that rely on a fixed schedule where there is little-to-no variation in shift schedules.

Businesses that use static scheduling generally have two or more shifts that need to be covered in a 24-hour period. For example, a 24-hour diner must schedule servers for three eight-hour shift to cover the around-the-clock service.

Another defining characteristic of static scheduling is a fixed time and place. For instance, a grocery store requires a set number of registers to be filled during set operating hours (e.g., 7am to 10pm).  The cashiers always work in the store and never offsite or outside the predetermined store hours.

Dynamic scheduling is used in industries with variables that constantly change times of work shifts, as well as the location of the worksite or client. Examples of businesses that rely on dynamic scheduling include home care agencies, pet sitting services, cleaning services and HVAC technicians.

Scheduling software is very specific, so the platform will often cater exclusively to either static scheduling or dynamic scheduling, but not both. About 70 percent of the scheduling software on the market is geared toward static, shift-based scheduling. Only 30 percent of products, including TimeCurve Software, is developed specifically for dynamic scheduling.

Finding the Right Scheduling Solution

As mentioned above, it’s important to select software based on your business’s style of scheduling. TimeCurve was created specifically for small- to mid-sized businesses that operate on dynamic scheduling. TimeCurve is a cloud-based software, so it’s easy to set up and use. Plus, the application integrates with QuickBooks and Electronic Visit Verification for additional functionality.

Lastly, when selecting any employee scheduling solution, it’s important try it out before committing. TimeCurve offers a free 30-day trial, so you can make an educated decision and determine if it’s a right fit for your company.

Employee Scheduling Software 101: Combining with QuickBooks and Electronic Visit Verification

Employee scheduling software should be flexible enough to accommodate the vast majority of your HR and business needs. Unlike other solutions, TimeCurve Software has been specially designed to incorporate QuickBooks for accounting tasks, as well as Electronic Visit Verification (EVV) systems for employee time management.

Here’s how these two essential platforms can be integrated into scheduling software for a more productive and efficient experience:

QuickBooks and TimeCurve Integration

QuickBooks is a financial accounting service designed for small businesses. It offers capabilities for money management, expense billing, sales invoicing and more. Most notably, QuickBooks and TimeCurve can be dually integrated, so payroll and invoicing is a breeze.

Specifically, TimeCurve integrates with QuickBooks by importing clients and employees from QuickBooks. TimeCurve also can export client invoices and employee payroll timesheets to QuickBooks from TimeCurve.

With hours and rates logged in the TimeCurve portal, the essential information is instantly exported to QuickBooks for quick, headache-free payroll processing and invoicing. Consider this easy, breezy scenario: A company services a hundred clients, all of whom need to be invoiced bi-weekly. In QuickBooks alone, hand-creating a hundred detailed invoices would take hours, if not days. And then two weeks later, the process would have to be repeated. With TimeCurve, this never-ending cycle is eliminated and the process is fully automated. TimeCurve uses this feature to create invoices based on client schedules and seamlessly exports them into QuickBooks.

Similarly, creating payroll for a hundred employees is a tedious task. TimeCurve automates this process as well, eliminating stress and wasted time.

Electronic Visit Verification

Long are the days of punch cards! Electronic Visit Verification (EVV) enables telephone or computer-based service that electronically confirms when employees clock in or out for their shift. EVV is mandatory in many regions of the United States, so integrating this will employee scheduling software creates a seamless time-tracking process.

With TimeCurve and EVV integration, manual timesheets are a thing of the past. The hours worked from the employees are automatically imported into the system, so there is no need to be manually processed. Plus, with everything automated in one centralized location, the preset process reduces mistakes from human error, making it much more reliable than the alternatives.

Have questions about how your business can use TimeCurve Software in conjunction with QuickBooks and EVV? Get started with a free trial today!

Best Employee Scheduling Software – Must Have Features

Top 5 Features Your Scheduling Software Must Have

Whether you run a grocery store, senior home care agency, a hotel chain or restaurant, employee scheduling software can streamline your business and eliminate headaches. Here are top 5 features that a well designed scheduling solution can’t be without.

1. Easy-To-Use Yet Flexible Scheduling

Well designed scheduling software will support creation of the most complex schedules, covering various scenarios such as, assigning multiple employees to the same client, splitting a shift between multiple employees, seamless support for overnight shifts to name a few. It should also offer a wide range of recurrence options so that you can create schedule manually once and let the system manage it going forward.

2. Seamless Integration With QuickBooks

Integration with bookkeeping software will allow you to fully automate the client invoicing and employee payroll. If you are creating client invoices and employee payroll manually, then your scheduling software is not doing a good job. Automating these tasks will help you eliminate errors, free up resources for other tasks and get paid faster.

3. Powerful Reporting

Ability to generate detailed reports, charts and graphs is essential for a busy office. Good scheduling software will have have options to generate, filter and sort reports in various ways. Additionally features to export reports in most common formats such as PDF and Excel files should also be offered.

4. Web-Based Solution

Online based solution has many advantages over the old PC based software. A web browser is all you need. Online-based applications don’t need any special software that then has to be installed on a computer. Simply access the cloud-based portal, and you’re ready to start scheduling. Online- or cloud-based apps are designed to accommodate multiple users. There’s no need to install the platform on multiple computers or setup complex servers. Your data is protected with encryption algorithms as well as being backed daily.

5. Integration with Electronic Visit Verification Systems

Electronic Visit Verification (EVV) enables telephone or computer-based service that electronically confirms when employees clock in or out for their shift. With EVV integration, manual timesheets are a thing of the past. The hours worked from the employees are automatically imported into the system, so there is no need to be manually processed, thereby eliminating errors and the lengthy process of reconciling time sheets with schedules.